Ovation Meeting Solutions is proud of creating innovative and unique conference program plans that meet your company’s specific needs while assisting you with as much or as little of the conference planning process that you require.

Ovation’s attention to detail and flawless execution of conference programs allows our client to be able to focus on the people and the interaction during the conference and not have to worry about the other things that happen behind the scenes before and during the conference.

For your conference, Ovation can and will deliver the perfect, custom-designed meeting solution for your individualized company.

Ovation’s number one goal is to collaborate with each and every company we work with and ultimately make their jobs easier by making the process seem effortless and surmounting our client’s expectations time after time.

We offer programs that are highly creative with an effective level of insight and organization. These are some of the services we offer in the area of Meetings/ Conferences:


  • research
  • budgeting
  • invitations
  • conference booklets
  • registration forms- on line customized system


Speaker and Attendees Coordination:

  • travel/hotel arrangements and accomodations
  • workshop/conference description
  • AV equipment


Venue Coordination:

  • meeting and hotel rooms decor and entertainment for onsite and offsite functions
  • meals and refereshments
  • AV equipment
  • displays including tradeshow coordination



  • registrar functions
  • maintain registration database
  • confirmation notices


Conference Days:

  • on-site coordination
  • check-in desk
  • hospitality desk
  • workshop/conference participant list


Participant’s Package:

  • name tags
  • conference/ workshop folders
  • handouts and materials


Custom and Speciality:

  • Training Programs
  • Road Shows
  • Staging
  • Scriptwriting
  • Product Launches
  • Theming
  • Speaker Support
  • Sourcing Guest Speakers and Entertainment
  • Decor and Entertainment
  • Power point presentation support
  • Event photography
  • Website development
  • Video Production
  • Association conferences


Pharmaceutical Company

As a member of the design team, during the planning process of our meeting for our National Sales Meeting in Tuscany, we were faced with several unique and unusual challenges. Ovation came through, delivering outstanding content in Florence and Radda, working both in front and behind the scenes to keep our meeting productively on track.

Pharmaceutical Company

I’ve worked extensively on numerous meetings with Ovation over the last 2 years. Working with them is a pleasure. They are conscientious, energetic, future-thinking and detail-oriented. I consider them an integral and high-performing part of our team.

Pharmaceutical Company

Working with the Ovation team allows our company to focus on growing our business and surpassing customer expectations. Ovation takes all of the worry out of meeting planning because they’re consummate professionals that anticipate our needs and bring a solution-oriented approach to every assignment.

Pharmaceutical Company

Working in the islands can be a challenge – distance, connections, customs & immigration, etc. Ovation took ownership of every aspect of the program – going so far as to tie bows on chairs for the awards evening.

Pharmaceutical Company

We value our relationship with Ovation based on the quality of the meetings they run and the consummate professionalism of their team. Their attention to detail is extraordinary, even under the most stressful of circumstances.

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Contact us

We Look Forward To Hearing From You!

Ovation Meeting Solutions

22 Reynolds Lane
Barrie Ontario
L4N 0P9

(416) 580-1898


Monday – Friday: 9am – 5pm

Saturday: By appointment

Sunday: Closed